Update the correct Property and Location Type classification under the Property Attributes section.

Ensure the correct address and geocoding - this information is very important for travel agents to be able to locate your hotel.

LOCAL POLICIES
This section should be used to advertise your property. In cases where there are multiple cancellation, guarantee and commission policies - highlight the best one in Local Policies section and follow with the sentence: ‘Policy may differ depending on rate type - see individual rate rules’.

CANCELLATION POLICY
A same day / 24hr cancellation policy is recommended. eg. Cancel prior to 2pm the day prior to arrival.

GUARANTEE POLICY
A guarantee to Credit Card policy, rather than requiring deposits or prepayments is recommended. Some areas may also want to guarantee to the IATA although this is not recommended for Public rate types as it may be difficult to chase for payments related to ‘no show’ reservations.

COMMISSION POLICY
​10% commission is the standard practice across the GDS for commissionable rates.

Add and assign all relevant room features from the available options.

We recommend not to add too many Room Types → 3 room types is the ideal number. This is to avoid overcrowding of the Travel Agency 's screen with non-relevant options.

When deciding which to include, consider the following (as not all room types are good options for the GDS)

Remember to Order Room Types from lowest to highest in terms of value under Product Assignment.

From the those loaded, assign all of the applicable room features to each Room Type.

Make use of both the Short and Long description section. Optimised descriptions are vital to make your rooms stand out on the GDS.

Add all nearby airports within a 200km radius, not just the primary one.

Remember to add the airport transportation options.

Ensure to fully update this section to correctly reflect your property's communications setup and avoid losing potential reservations. e.g. Some Corporate/ Government employees are required to use analogue dial up data port connections and not wireless internet access for security reasons.

Descriptions are necessary to sell your property on the GDS. Please take note of the recommended format given for each subsection under Descriptions on the Setup Form.

List all available dining options. This would include if you have a restaurant onsite or if there are restaurants nearby.

If your property type has kitchen facilities, consider also including nearby Supermarkets.

Remember to complete the section related to Room Service (if applicable).

Please ensure to update location, district and your proximity to your nearest city/ major city.

Remember to highlight public transport options in this section.

Important to correctly update this section, including the Physically Challenged Facilities subsection.

It is recommended to choose Corporate Transient as your Property Type (as 90% of GDS reservations will be for corporate travellers).

It is recommended to choose Midscale w/F&&B or Midscale w/o F &&B as your Market Tier (be aware that choosing a Deluxe or Luxury classification may exclude your property from the requirements of a corporate budget).

Update any star ratings applicable to your property (at a minimum you should indicate the Local Star Rating)

Choose as many Recreation facilities as possible (at your hotel or nearby) to make your location more attractive to guests.

If the facility is not onsite, include the distance from the facility to your property.

Please list all of the Attractions & Corporate businesses located near your property.

Include conference centres, universities, business parks and financial districts.

List the distance from the attraction/corporate location to your property; include the compass direction.

Please select all of the applicable safety features of your property. This is very important as travel agents will often search for properties with specific safety requirements for their customers.

These safety features are also important for RFPs, as many organisations require certain safety features at a property prior to accepting your property into their program.

Select all of the services that are available onsite at your property and/or nearby.

Specify if these services are free or chargeable.

We recommend not to add too many public Rate Types as they will overcrowd the travel agent's screen → 3 or 4 public rate types is the ideal.

When deciding which to include, consider the following suggestions:

10% - 20% off your 'Standard/ Best Flexible - Room Only' rate.

Non-commissionable rates.

Only offer a ‘Bed and Breakfast’ version of your Standard/ Best Flexible rate if there is an actual discount/saving for booking that package option in advance , instead of booking the 'Room Only' rate and ordering breakfast during the stay.

Non-Refundable rates may not sell as well as your more flexible rates, however it is advised to offer these (or your alternative cheapest promo rate) as travel agencies want to see that they are being offered your cheapest possible rate (e.g. the 'Non Refundable - Room Only' rate for your entry level room).

Remember to Order Rate Types from lowest to highest in terms of value under Product Assignment.

Minimum of one exterior shot

A shot of all public areas (e.g. lobby, reception, restaurant, gym)

One shot of each room type (include bathroom shot)

Leonardo automatically resizes your photos to meet the specific needs of the GDS. You only need to upload the highest quality image available.

Images are uploaded in a gallery format, so please ensure that all images are accurately captioned, detailing the room type or facility displayed.

Drag & drop to re-order the sequence in which your images are displayed.